Visitor Register of the Western Uusimaa Rescue Department’s central fire station

1. Data controller

The County Board of the Western Uusimaa Wellbeing Services County

2. Person responsible for the register

Job title

Senior Executive Fire Officer, Organization Safety, Western Uusimaa Rescue Department

3. Contact person of the register

Job title

Systems Specialist

Contact information

Western Uusimaa Wellbeing Services County
P.O. Box 33
02033 Western Uusimaa Wellbeing Services County
Switchboard: 029 151 2000

4. Purposes of processing personal data and the legal grounds for processing

Purposes of processing

The purpose of processing personal data in the visitor register is to record and preserve information about visitors to the Central Fire Station as well as their arrival times.

Legal grounds for processing

Article 6(1)(a) of the General Data Protection Regulation of the European Union: the data subject has given consent to the processing of his or her personal data for one or more specific purposes.

Key legislation

General Data Protection Regulation of the European Union (679/2016)
Data Protection Act (1050/2018)

5. Data contents of the register

The following data may be processed about visitors to central fire station: First and last names, photograph of the person (optional), telephone number (optional), company and position in the company (optional, email (optional), country of residence (optional), additional information provided by the visitor (optional), date and time of visit, information about the host for the visit.

6. Regular disclosure of personal data

Personal data can be disclosed for internal use unless the individual/other data provider has explicitly forbidden the disclosure of their contact information.

Personal data will not be transferred outside the EU or the European Economic Area (EEA).

7. Data retention periods

The visitor data are stored in the automated Respa visitor management system. Each visitor’s data are kept for a period of 24 months, after which it is deleted.

8. Sources of personal data

Data in the register are collected from the self-registered information provided by the visitors and from pre-visit notifications sent to the staff.