Register for supervision of care provided for privately placed children

1. Data controller

The County Board of the Western Uusimaa Wellbeing Services County

2. Person responsible for the register

Service Line Director, Family centre specialised support services

Service Line Director, Social services for adults

3. Contact person of the register

Head of Service Unit, Centralised social work services

Head of Service Unit, Social services supporting integration (children residing in the country without a guardian)

Contact information

Western Uusimaa Wellbeing Services County
P.O. Box 33, 02033 Western Uusimaa Wellbeing Services County
Switchboard: 029 151 2000

4. Purposes of processing personal data and the legal grounds for processing

Purposes of processing

The purpose of processing personal data in the register is the supervision of care provided for privately placed children under section 81 of the Child Welfare Act.

Legal grounds for processing

Article 6(1)(c) of the General Data Protection Regulation of the European Union: processing is necessary for compliance with a legal obligation to which the controller is subject.

Key legislation

General Data Protection Regulation of the European Union (679/2016)
Data Protection Act (1050/2018)
Child Welfare Act (417/2007), section 81 – Supervision of care provided for privately placed children
Act on the Reception of Persons Applying for International Protection and on the Identification of and Assistance to Victims of Trafficking in Human Beings (746/2011) section 18 – Private accommodation (children residing in the country without a guardian)
Act on the Promotion of Immigrant Integration (681/2023), section 33 – Arrangement of accommodation for children residing in the country without a guardian (children residing in the country without a guardian)

5. Data contents of the register

The name, personal identity code, address and telephone number of the child, the child’s legal guardian and the person in charge of the care and upbringing of the child in private accommodation. The name, address and telephone number of the representative named for the child under the Act on the Reception of Persons Applying for International Protection and on the Identification of and Assistance to Victims of Trafficking in Human Beings (746/2011) or the Act on the Promotion of Immigrant Integration (681/2023).

Data on minors who have arrived in the country without a guardian regarding private accommodation at the reception stage: Decision and report on placement in private accommodation. The report on placement in private accommodation includes the client's name, date of birth/personal identity code, case number in the case management system for immigration affairs (UMA), nationality and previous client relationships at a reception centre. The decision includes the host’s name, personal identity code, address, employment status and type of accommodation.

The decision on approving or refusing placement in private accommodation and data needed for supervision.

6. Regular disclosure of personal data

Personal data is disclosed, based on legislation or a detailed information request, to authorised authorities in accordance with the legislation.

As a rule, data is not transferred from the register to countries outside the EU or the EEA. However, personal data may be transferred to countries outside the EU/EEA area where the European Commission has determined that the level of data protection is adequate. In addition, personal data may be transferred to countries outside the EU/EEA when the protection measures required by the General Data Protection Regulation have been implemented, for example, by incorporating standard data protection clauses into contracts and by employing additional measures recommended by the European Data Protection Board as necessary.

7. Data retention periods

Data retention periods are defined in accordance with section 21 of the Act on Information Management in Public Administration (609/2019). The notification of placement in private accommodation, the assessment and the decision on approving or refusing placement in private accommodation are retained for 20 years from the reception of the placement notification.

8. Sources of personal data

Data obtained from the child, the child’s guardian/legal representative and from persons in charge of the child’s care.

Digital and Population Data Services Agency (identification and contact details of children placed in private accommodation and persons in charge of the placement in private accommodation, such as name and address).

Finnish Immigration Service (the case management system for immigration affairs (UMA), group homes, reception services).