Video Surveillance Personal Data Register

1. Data controller

The County Board of the Western Uusimaa Wellbeing Services County

2. Person responsible for the register

Director of Corporate Group Services

3. Contact person of the register

Chief Security Officer of Support Services

Western Uusimaa Wellbeing Services County

P.O. Box 33

02033 Western Uusimaa Wellbeing Services County

Switchboard: 029 151 2000

4. Purposes of processing personal data and the legal grounds for processing

Purposes of processing

The purpose of video surveillance is to ensure the legal protection and safety of individuals employed by the wellbeing services county, as well as visitors and clients. It also aims to protect the property of the employer and employees, prevent crimes, and facilitate their investigation. Registry data is used to track and identify the movements of individuals within our premises.

Legal grounds for processing

Article 6(1)(c) of the General Data Protection Regulation of the European Union: processing is necessary for compliance with a legal obligation to which the controller is subject.

Key legislation

General Data Protection Regulation of the European Union (679/2016)
Data Protection Act (1050/2018)
Act on the Protection of Privacy in Working Life (759/2004)).

5. Data contents of the register

The register records images of individuals and vehicles in the surveillance area of the cameras. In addition to the image, the registry records the details of the surveillance camera, the date, and time of the events.

6. Regular disclosure of personal data

Personal data from the video surveillance registry is not generally disclosed to anyone. Data is disclosed to the police or other competent authorities in cases specifically provided for by law, for example, to investigate crimes. The disclosure is always based on a specific request made by the authorities.

Personal data can processed by the Western Uusimaa Wellbeing Services County’s support services and by an outsourced service provider, but only by individuals whose job duties include this task. Personal data can be disclosed only with the permission of the heads of the security services (security manager and service managers) of the Western Uusimaa Wellbeing Services County. The service provider cannot grant permission for the disclosure of personal data.

7. Data retention periods

Recordings are generally stored for 30 days. However, in the case of recording requests made by the police, registry data is stored for as long as necessary to fulfill the purpose of video surveillance, up to a maximum of one year. For special reasons, recordings can be stored for a longer period. When the memory of the recorders fills up, the oldest recordings are automatically erased.

8. Sources of personal data

The sources of data for the registry are the analog or digital surveillance cameras connected to the CCTV system.