Right of access and other client´s rights in the services
These pages will tell the clients of the Western Uusimaa Wellbeing Services County more about their rights.
How to request documents or other information from the Wellbeing Services County
- Choose the specific type of data request from the options listed below.
- Clicking on a data request link will direct you to a webpage with detailed instructions on how to proceed with your request. Please follow these instructions.
- You have the option to submit your data request either through an electronic form available on the webpage or in person at the registry office of the Wellbeing Services County. You can also authorise someone else to submit the request on your behalf.
- Proof of identity is required for all data requests, except those for public documents. Your identity can be verified electronically through strong identification or by presenting a valid identity document.
- The Wellbeing Services County will provide the requested information within a legally mandated period. If the Wellbeing Services County is unable to fulfil your request, you will receive a notification explaining the reasons for this decision within the same legally required timeframe.
How to choose the right data request:
- To request information or documents about yourself, submit a data request under the Data Protection Regulation.
- For correcting inaccurate personal data, request rectification under the Data Protection Regulation.
- To exercise other data protection rights granted by the Data Protection Regulation, submit a request under the Data Protection Regulation. Please specify the right you wish to use in the additional information field of the form.
- You can also request data about yourself by submitting a data request under the Openness Act.
Requests under both the Data Protection Regulation and the Openness Act are treated similarly. - To request information about another person as an involved party, submit a data request under the Openness Act.
- For information on which healthcare or social welfare professionals have accessed your personal data or to whom your personal data has been disclosed, make a log data request.
- To request healthcare or medical data of a deceased person in order to review or exercise your interests or rights, submit a request for a deceased person’s personal data
- To request access to public documents of the Wellbeing Services County, submit a request for access to public documents.
Data and data correction requests can be made electronically with strong authentication, or on paper at the Registry Office, where your identity will be verified.
For in person requests, please arrange an appointment by emailing kirjaamo@luvn.fi or calling 029 151 5835. The Registry Office is available weekdays from 9.00 to 15.00. We are exploring options to establish additional service points throughout the Wellbeing Services County.
Authorisation
You can also authorise someone else to make requests on your behalf. For lawyers, licensed legal counsels, and public legal aid attorneys, an unlimited power of attorney is sufficient. It must include the date, the authoriser’s signature, and name in block letters. The Wellbeing Services County will confirm the representative’s status as a lawyer, licensed legal counsel, or a public legal aid attorney.
For authorised representatives other than those mentioned above, the power of attorney must include:
- Details about the authoriser and the authorised representative
- Information on what the authorisation pertains to
- The authoriser’s signature, name in block letters, and date.
Online: The authorised representative must identify themselves using the Wellbeing Services County’s electronic form and submit a personal data access or correction request on behalf of the authoriser. The power of attorney must be attached to the request.
In person: The authorised representative needs to present the power of attorney at the Registry Office and verify their identity. They should attach the power of attorney to their request and then complete either the Request for access to personal data or the Demand for rectification of personal data form.
Document Publicity Description
To facilitates the specification of data requests, the Document Publicity Description page provides a list of data stored in the Wellbeing Services County’s care register and information pools. The information systems behind these pools and their respective data sets are categorised by data group.
Additional information
For more details on data protection and how your personal data is processed within the Western Uusimaa Wellbeing Services County, you can contact the data protection officer at:
Data Protection Officer
P.O. Box 33, 02033 Western Uusimaa Wellbeing Services County
Phone: 029 151 2000 (switchboard)
When emailing the Data Protection Officer, please use the Turvaposti secure email system for confidential matters.
If you encounter issues using the secure email system, send a message about wanting to use a secure email connection to tietosuoja@luvn.fi
Following this, the data protection officer will send you a secure email message. By responding to this message, you can safely send confidential information.